1. Login to your ASCB account. If you do not have an account, you will need to create one before applying.
2. You must:
   1. Select a primary scientific track, with an optional secondary scientific track.
   2. Identify a Title and Description for the session.
   3. Propose desired speakers to participate in the session.*
      • Indicate those who identify as historically excluded persons (HEPs).
      • Indicate those who work at a primarily undergraduate institution (PUI), minority-serving institution (MSI), Hispanic-serving institution (HSI), historically black colleges and universities (HBCU), or tribal college.
   4. Provide names, emails, institutions, and career levels for all co-organizers.
   5. Read and agree to the following affirmations:
      • I confirm all co-organizers are ASCB members.
      • I understand that the reviewers may ask me to merge my session with another proposal or slightly alter the topic.
      • I understand that I (and my co-organizers) can only organize one scientific session this year. If I apply and am accepted to more than one scientific session (i.e. another Subgroup or a Minisymposium), I must choose one and notify ASCB staff immediately.
      • I confirm that all co-organizers understand the guidelines for selecting speakers. This includes ensuring diverse speakers in all sessions. Diversity of speakers includes: institution, career level, geographic location, gender, and race/ethnicity.
      • I will not invite my speakers until my application is accepted and I receive notification to do so.
      • I understand speakers can only give a talk in one scientific session this year. If speakers are accepted to give multiple talks, they must select one and notify ASCB staff immediately.
      • If selected, I understand I will have to ensure all desired speakers submit abstracts by the August 2 deadline. If selected, I understand I will need to be available to review abstracts and complete the final session schedule from August 4 to August 16.
      • I understand all co-organizers and all speakers must pay for meeting registration and abstract fees (if applicable).

Speaker Selection

All speakers are selected from submitted abstracts. Speakers interested in speaking in your Subgroup must select your session's title during the submission process to be considered. You will be able to review all abstracts submitted to your Subgroup.

All speakers are required to:

• submit an abstract by the August 2 talk deadline. (Late submissions will NOT be accepted.)
• pay the abstract submission fee
• pay the meeting registration fee

You may encourage desired speakers to submit an abstract for a chance to speak in your session. During your session proposal, you are asked to provide the names of desired speakers*. If your session is accepted, contact your desired speakers and ask them to submit an abstract. During the review process, you can choose to select from those on your list of desired speakers to give a talk.

*Note: Subgroup speakers are not considered "Invited Speakers" and get no special privileges. They must all meet the requirements listed above and pay all required fees to participate. 

Diversity and Inclusion

ASCB is committed to ensuring that we offer attendees a diverse and inclusive program. Subgroup organizers must select talks from those with diverse ethnicity, gender, research, career levels, institutions, and geographic locations.

If your session is accepted, organizers MUST:

1. Inform all desired speakers to submit abstracts by the August 2 talk deadline. Late submissions will not be accepted. ASCB will provide organizers with an email template for notifying desired speakers upon selection notification.
2. Review abstracts submitted to your Subgroup topic and assign talks to your session. The review period will take place from August 4 through August 16.
3. Register for Cell Bio 2022. All speakers and organizers must be registered for Cell Bio 2022. Admission will not be granted if individuals are not registered.
4. Ensure your speakers and co-organizers are aware of these policies:
   • Abstract Submission - all speakers must submit an abstract by the August 2 deadline and pay the associated fee.
   • Registration - anyone attending a session in any capacity (including speakers and organizers) must be paid registrants of the Cell Bio 2022 meeting. Admission will not be granted to individuals who are not registered for the meeting.
   • Expenses - ASCB does not pay any expenses beyond what is listed below under "ASCB & EMBO Responsibilties". This includes travel expenses for speakers and organizers, registration fees, abstract submission fees, and any other expenses.
   • Participating in multiple scientific sessions:
     • Subgroup organizers can only organize ONE scientific session. If you are accepted as an organizer for another Subgroup, or co-chair for a Minisymposium, you must choose ONE and notify ASCB immediately.
     • Subgroup speakers can only speak in ONE scientific session. If a speaker is selected to give a talk for another Subgroup or Minisymposium, they must choose ONE and notify ASCB and the session organizers immediately.
     • A Subgroup organizer may give a talk in a Subgroup session (their own or another Subgroup) or a Minisymposium.

Organizers may incur optional expenses, beyond what ASCB provides.

The ASCB will NOT pay for the following expenses:

1. Food or beverage. This must be ordered through Aramark at the Walter E. Washington Convention Center. No outside food or beverage can be served. You will be billed directly by Aramark.
2. Audiovisual equipment in addition to what is listed below. This must be ordered through Projection (PPT) by contacting Holly Alderton at 301-575-2754, or email at halderton@projection.com. You will be billed directly by PPT.
3. Speaker expenses. Anyone attending a Special Interest Subgroup, including speakers and organizers, must be registered for Cell Bio 2022.

Fundraising

Contact SPARGO, Inc., Exhibit, Sponsorship and Advertising Sales and Management, to discuss fundraising opportunities. If ASCB acknowledges the sponsor, the majority of the funds collected will be used by ASCB to offset the costs and overhead to do so.

Diversity and Inclusion

ASCB is committed to ensuring that we offer attendees a diverse and inclusive program. Subgroup organizers must select talks from those with diverse ethnicity, gender, research, career levels, institutions, and geographic locations.

Availability Requirements

Subgroup Organizers must be available during the following time periods:

• Thursday, August 4 through Tuesday, August 16 - Abstract Review and Selection Period
• Saturday, December 3 through Wednesday, December 7- Available on the day of Subgroup session at a designated date and time

Miscellaneous

You and your accepted speakers must agree to the following terms and conditions:

• Not to defame or slander/libel anyone
• Not to use copyright/trademark materials without permission
• Not to speak on anything other than what was agreed to

ASCB & EMBO Responsibilities

ASCB & EMBO will provide the following facilities and services and incur the expenses associated with hosting a Subgroup session:

1. A meeting room in the Walter E. Washington Convention Center, set theater-style with signage outside of the room.
2. The following audiovisual equipment: screen; MAC* computer with mouse and keyboard; lighted lectern; LCD projector; confidence monitor; laser pointer; microphones for the lectern, table, and aisle; and a video switcher. A projectionist will be assigned to your session. *If a PC is needed in the room, contact aharris@ascb.org.
3. Inclusion of the session on the Cell Bio 2022 website and in the mobile app.